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What are job status, employee status and active status?

Within Natural HR there are a number of status fields which can be applied against an employee.

These are:

1. Active status;

2. Job status; and

3. Employee status


1. Active status

This is a system field which is used to determine if an employee is a current/active employee or a leaver/archived employee.

This field only has two values which are system defined and cannot be changed - Current and Archived.

Any employee with an active status of Current can be managed day to day, will be shown in your system drop downs and you will need a license for them.

Any employee with an active status of Archived will only be shown in Archived employees and you will not need a license for them.

How do I archive an employee?

If you would like to make an employee a leaver/archive an employee, please take a look at this guide: https://support.naturalhr.com/article/499-leavers


2. Job status

This field is populated by each individual company so can be used for any purpose you wish.

The original, intended use for this field was to indicate whether an employee was full time, part time, contractor, staff and so on. 

When adding a Job status there are two additional options for Contract type (Permanent, Temporary, Contractor, Zero Hours and Other) along with Full time/Part time. These additional options are pre-defined and are only used in People analytics.

Bear in mind,  job status is a mandatory field so if using it for something else it should be something which you can record for every employee.

To add or edit a job status, please take a look at this guide: https://support.naturalhr.com/701-getting-started-adding-job-status


3. Employee status

This field is populated by each individual company so can be used for any purpose you wish.

The designed purpose of this field is to allow you to indicate if an employee is on long term sick leave, maternity leave, garden leave and so on.

This is not a mandatory field.

To add or edit Employee status simply go to Administration > HR > Data management > Employee status 

Using a combination of the three fields you can indicate that an employee is an active full time employee who is on long term sick leave for example.


How do I assign job or employee statuses ?

Once you have each of these statuses populated, you will be able to make use of them under the "Change" icon below the Employee card or existing employees. 

For new employees, you'll be able to enter this information under People > Employees > Add. 

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  1. Jason Dowzell

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