Natural HR already has a concept of Mandatory Company Holidays - these are dates which employees have to take for things like public holidays.
Sometimes, you may find a scenario where you also have shut down days which you want to be treated differently to Mandatory company holidays.
The main difference between Mandatory company holidays and shut down days is that shut down days create an actual time off record for the day(s) against the employee whilst Mandatory company holidays do not.
You can find out more about Mandatory Company Holidays by clicking here.
First you'll need to select the time off type which your shutdown days will deduct allowance from, to do so navigate into
Administration -> HR -> Time off management -> Time off types
Now locate the time off type which you'd like shutdown days to deduct from and click Actions -> Edit.
Under Deduction Settings locate the "Shutdown Type" field and set this to Yes, now any shutdown days will deduct from this time off type when they are pushed to an employee.
Now simply click Submit to save your changes.
To add shut down days is more or less the exact same as setting up Mandatory Company Holidays except you should set the type to SHUTDOWN.
First navigate into:
Time and Attendance -> Holidays
This page shows all of the currently inputted mandatory and shut down days.
To add a shut down day first click the Add button which leads you to the following page:
On this page you can title your shut down day and select the Holiday Type which should be Shut down rather than Mandatory, as well as setting the date, you can also restrict to one or more sites, departments, cost centres and/or companies. Repeat as required for each date you'd like to add.
- Once you have shutdown days added, each time you add a new employee who matches the restrictions specified for the date (site, department etc) they will have these days booked automatically in their time off and these will be visible to the employee.
- For either existing employees such as at the beginning of a new year, you can push these shut down days out - to do this go to the bottom of Holidays (Time and attendance Holidays) and click Push shutdown days. You can then choose employees or groups of employees to whom you wish to push the shutdown days without needing to do this individually.
Note: When a shutdown day has been added, it can't be edited or deleted by the employee - this has to be done by either a manager level user or above.
When a shut down day has been deleted against an employee, you should be very careful using Push shut down days as this will recreate any missing shut down days for employees matching the specified pattern.