How do I submit a Mileage claim?
To submit a mileage request within Natural HR, on your homepage click on the "What would you like to do?" button below your photo and select "Add Mileage".
You'll then be taken through to the screen below.
Complete the fields required on the report.
Report Name: e.g. Mileage April 2018
Report description: can be left blank unless your company has requested this field is completed.
Claim units: Select Miles or KM depending on which your company uses.
You can add up to 50 lines of mileage expenses to one claim. To add additional lines, enter a number in the box as shown below and click "Add multiple".
The additional fields will now appear for you to enter your mileage dates and journeys.
If your company is using Google address lookup, please enter the postcode/address in the the "From" and "To" fields - the distance will then automatically populate.
Your company may have provided a threshold at which you can override Google's distance field, otherwise it will be locked.
If your company isn't using Google address lookup, please manually enter the details of your journey and mileage.
To add a return mileage click on the icon shown below -
This will add an additional line in below the claim with the From and To fields reversed as in this example -
The "comments" box is optional unless your company has requested you expand upon the details of your journey e.g. "Visiting customer X".
Once all of the information is complete, either "Submit the claim for approval" or "Save" the claim to come back and submit it at a later date.
Whilst awaiting approval, the claim is still viewable by going to:
Self Service>My Requests>Mileage
You will be then notified via email and the "Recent Actions" section on the home screen as to the outcome of your request.
Editing a submitted claim
Once a claim has been submitted an employee will be able to edit the claim prior to approval by clicking on the icon shown below -
Managers Finance, HR and Admin users in the event of an error on the employees behalf can also amend claims by going to -
Once in here, you can click the icon shown below and edit the claim on behalf of an employee -
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