Within Natural HR there are a number of status fields that can be applied against an employee.

These are:

1. Active status

2. Job status

3. Employee status

1. Active status

This is a system field that is used to determine if an employee is a current/active employee or a leaver/archived employee.

This field only has two values that are system defined and cannot be changed - Current and Archived.

Any employee with an active status of Current can be managed day-to-day, will be shown in your system drop-down lists and you will need a license for them.

Any employee with an active status of Archived will only be shown in Archived employees and you will not need a license for them.

How do I archive an employee?

For more information on how to make an employee a leaver/archive an employee please view the article here
 

2. Job status

This field is populated by each individual company and can be used for any purpose you wish.

The original, intended use for this field was to indicate whether an employee is full time, part time, contractor, staff etc.

When adding a Job status there are two additional options for Contract type (Permanent, Temporary, Contractor, Zero Hours and Other) along with Full time/Part time. These additional options are pre-defined and are only used for reporting purposes.

It's important to note that job status is a mandatory field so if using it for something else it should be something that you can record for every employee.

For more information on adding or editing a job status please view the article here

3. Employee status

This field is populated by each individual company so can be used for any purpose you wish.

The designed purpose of this field is to allow you to indicate if an employee is on long term sick leave, maternity leave, garden leave and so on.

This is not a mandatory field.

To add or edit Employee status simply go to -

Administration >HR >Data management >Employee status 

Employee status name e.g. "Maternity leave"

Employee status type would then be "Maternity"

Please note, you can only use each Employee status type once with the exception of "None" - this option can be used multiple times. 

Using a combination of all three fields (active, job and employee status) you can indicate that an employee is an active full time employee who is on long term sick leave for example.

How do I assign job or employee statuses?

Once you have each of these statuses populated, you will be able to make use of them for existing employees using the "Change" icon below the Employee card (if using card view) or under Actions Change (if using list view).

For new employees, you can enter this information under:

People> Employees> Add