When you have a new starter and you are entering their holidays per year you should enter the total holidays they are entitled to in a normal full year. The system will prorate this based on their start date, contract end date, total entitlement and when you have set the start of your holiday year to be.

If a prorated allowance is entered into the system instead it will be prorated further as if it were a full years allowance, this will lead to the employees allowance being lower than expected. 

The option to prorate timeoff for new starters is only available when using a timeoff type that pulls from an individual allowance. This is done through:

Administration -> HR -> Time off management -> Time off types

Editing a time off type by clicking Actions -> Edit will give you the option of whether you would like to prorate timeoff for new starters.

However, this option will only appear when 'individual allowance' is selected for the 'Deduct from employee allowance?' field. 

Note on part-time workers

If you have a part-time employee then the system will still prorate their allowances using their start and end date BUT not based on their working days hence you need to calculate their normal annual entitlement.

To see a breakdown of the mid-year start/leaver proration calculations please click here.