Within Natural HR, there is the option to use Google to calculate the distance between two postcodes for mileage claims.

How to enable Google Maps mileage calculation:

Administration > Company > Settings > Expenses > Expense settings > Use Google address Lookup

If this is set to yes, the system will pull the distance directly from Google on Mileage lines:

The system can allow mileage claims to be overwritten if required. Browse to the same area and select either Yes - employee can overwrite value or Yes - employee cannot overwrite value, depending on whether you want the employee to be able to overwrite the value calculated by Google or not.

PLEASE NOTE: The distance that is populated within the mileage module is pulled from Google directly. We do not have any influence regarding the figures that are generated.

If you choose to allow the employee to overwrite the value, you can set a threshold percentage where the employee can update the figure without triggering an alert. To make this change, browse to:

Administration > Company > Settings > Expenses > Expense settings > Percentage alert threshold for distance overwrite

If the employee does adjust the value, a notice will be displayed to the user who is approving the request to inform them that a change has been made.