Natural HR allows you to create single, or multi step employee workflows to automate and streamline your business processes. You can check on or view, the progress or status of an employee workflow by going to
Administration -> HR -> Workflows
and then clicking 'actions' button followed by 'View Responses' for the workflow you want to view.
Then click actions -> view on a workflow instance to check the progress of each step in the workflow:
Here you can see the step by step progress of this individual requisition approval workflow which was triggered by Kiera King.
Please note: the progress percentage excludes any workflow escalations and is only based on the 'original' steps - for example, if a workflow has 3 steps when it first triggers and 2 are completed but the first step escalated twice then this would still show as 66.67% completed even though, technically, there would be 5 steps when you view the step progress and only 2 of these would be completed.
This workflow may be triggered several times by the same, or different employees and this would require you to repeat the process above for each workflow instance.
However, Natural HR provides a data source, often also referred to as a dataset, which allows you to create reports on the progress of workflows which have been applied to, or triggered by an employee event. To create an employee workflow report go to
Reporting -> Report builder
In 'Select a data source', select 'Workflows - employees'
In this example we are reporting, filtering on the multi step workflow referred to above, called 'Approve Requisition' which involves several employees in approving a requisition raised by a manager. Here you can see two instances of the workflow:
- The requisition that triggered the workflow was raised by Kiera King on 15/02/2021, none of the steps in the workflow have been actioned, they are all reported as still 'Pending'.
- The second requisition shown here was also triggered by a requisition raised by Kiera King, also on 15/02/2021. However in this instance of the workflow you can see that the first step has been actioned, who by and when, and is now pending action on the second step.
Later, after all steps have been completed, you can run the report again, this time the first workflow instance has still not been started, but the second instance is now complete. Using filters, you could report on the status of just one particular step, in this example the 'Activate requisition' step in both instances of the workflow