Time off in lieu, or TOIL, is an allowance accrued in hours, by an employee, click here for how this is done.

The employee is able to keep track of their accrued TOIL by going to

Self service > My requests > Time off

and then clicking on the 'Time off in lieu allowance' button. Listed here will be all the TOIL accrued.

Please note: Only approved TOIL will be bookable.

Viewing TOIL allowance for employees metered in days

Booking TOIL allowance for employees metered in days

Viewing TOIL allowance for employees metered in hours

Booking TOIL allowance for employees metered in hours

Viewing TOIL allowance for employees metered in days 

An employee can see their total TOIL allowance by clicking on the 'Total time off allowance breakdown' on their home screen. This employee is metered in days and their holiday allowance is allocated in days.

In this example, the employee's contracted working day is 7.5 hours. The TOIL allowance is displayed as 0.67 which is a decimal fraction of a working day, 5.0/7.5=0.67. 

Viewing TOIL allowance for employee metered in hours

An employee can see their total TOIL allowance by clicking on the 'Total time off allowance breakdown' on their home screen. This employee is metered in hours and their holiday allowance is allocated in hours.

In this example, the employee's contracted working day is 7.5 hours. The TOIL allowance is displayed as 5 hours. 

Booking TOIL time off 

Before an employee is able to book time off in general, there are some settings that need to be configured by going to

Administration > Company > Time off settings (global)

In the 'Self service' section the following options need to be set:

Allow employees to enter timeoff days/hours - If you select 'Yes', employees will be able to enter the number of days or hours when entering time off.

Allow employees to specify AM/PM for half day bookings - Where an employee adds a 'Start' date and an 'End' date on the same day, the employee can specify if this is AM or PM.

Allow employees to request more days than allowance  - If you select 'Yes', employees will be able to request more days or hours than their remaining allowance.

The employee can book time off using their time off in lieu allowance by going to 

Self service > My requests > Time off

then clicking on 'Add' at the bottom of the screen, the employee can click on the TOIL time off type then add the 'Start' and 'End' dates.

Booking TOIL time for employees metered in days

In this example the employee wants to book a full day time off from their 5 hours TOIL allowance. The employee selects a 'Start' date and 'End' date on the same day. Because the start and end dates are on the same day, the employee can select 'All day', 'AM' or 'PM'. The employee selects 'All day' and 1 is displayed in the 'Days' field.

After clicking on 'Submit', the employee will see an error telling them they do not have enough time off in lieu to book this request.

If the employee selects 'AM' or 'PM', the number of hours calculated and displayed would be 0.5 of a 7.5 hour day. This would be accepted.

In this example the employee wants to book 3 hours time off from their 5 hours TOIL allowance. As above, the employee enters the same 'Start' date and 'End' date but this time adds 0.4 in the 'Days' field, 3/7.5=0.4

After clicking on 'Submit' followed by 'Cancel', the employee can view their updated 'Total time off allowance breakdown'. 0.27 days TOIL are remaining 2/7.5 = 0.27 days or 2 hours.

Booking TOIL time for employees metered in hours

In this example the employee wants to book a full day time off from their 5 hours TOIL allowance. The employee selects a 'Start' date and 'End' date on the same day. Because the start and end dates are on the same day, the employee can select 'All day', 'AM' or 'PM'. The employee selects 'All day' and 7.5 is displayed in the 'Hours' field

After clicking on 'Submit', the employee will see an error telling them they do not have enough time off in lieu to book this request.

If the employee selects 'AM' or 'PM', the number of hours calculated and displayed would be 3.75 which is 0.5 of a 7.5 hour day. This would be accepted.

In this example the employee wants to book 3 hours time off from their 5 hours TOIL allowance. As above, the employee enters the same 'Start' date and 'End' date but this time adds 3 in the 'Hours' field

After clicking on 'Submit' followed by 'Cancel', the employee can view their updated 'Total time off allowance breakdown'. 2 hours of TOIL are remaining.