There is an option to use custom links and button text to increase the flexibility of custom workflows.
Custom links - Directs user to specific page/record in system
Custom button text - Replaces the default 'Login/Action now' with your custom text
- For example, the custom email link is able to direct to any Employee page but will need to use the placeholder [employee_system_id] to direct to a specific Employee. This then allows the link to direct to the page/record for the specified Employee in the WF.
(The link can be found by going to that specific page for an Employee, copy/pasting the URL and changing the Employee's actual id to the placeholder [employee_system_id])
Examples of using a custom link in an Email to direct to:
Employee training record = https://www.naturalhr.net/hr/employee/employee-training/[employee_system_id]
Employee 'edit' page = https://www.naturalhr.net/hr/employee/employee-edit/[employee_system_id]
Employee 'Make leaver' page = https://www.naturalhr.net/hr/employee/employee-leaver/[employee_system_id]
Employee Time off record = https://www.naturalhr.net/hr/time-off/emp/[employee_system_id]
- The custom button text on the other hand can use the various placeholders but I expect only a handful would actually make sense when replacing the default 'Login/Action now' text i.e
An example of these working together:
[[ An email step to Employee's Manager with details in message content +
custom button text: '[employee_first_name]'s Job Change page'
custom link: https://www.naturalhr.net/hr/employee/employee-change/[employee_system_id] ]]
This will then create an Email containing the custom button text which links directly to the Employee's Job Change page via the custom link.